1. Navigate to the Paid Invoices under Approved Invoices tab.
2. Select the invoice which is paid and must be reconciled.
3. Click on the add reconciliation & delayed payment details button.
4. Update the reconciliation and delayed payments information in the invoice reconciliation details screen.
5. Invoice amount to be reconciled first. Only once the invoice amount is completely reconciled will the delayed payment fee field be enabled.
6. The total pending payable amount is displayed on the screen.
Partial Payments for Reconciliation :
7. When buyer pays back the invoice amount in more than one instalments, financier can use the Add Reconciliation Details feature to add the details of the first instalment as seen in previous steps.
8. When the second instalment is received the details can be updated using the Add Reconciliation Details option available in the invoice details page.
9. The previous received payment details are also found listed under Invoice Reconciliation Details section.
Edit functionality to update the payment details:
10. The last paid reconciliation amount details can be updated/changed using the EDIT feature.
11. Click on the EDIT button to update the payment details in the Update Invoice Reconciliation Details screen.
12. Edit option is not available once the invoice is reconciled using Close Payment.
Close Payment to complete the invoice reconciliation:
13. Once the total invoice amount and the delayed fee is updated for complete payment, the Close Payment button is made available.
14. Close payment confirms the completion of invoice transaction and the invoice is marked as Reconciled.
15. Once an invoice is reconciled no further update to the reconciliation details is allowed in the system.
